Pencarrow Education Consulting
Clear guardrails for AI in your district.
Pencarrow's AI Consultation Services help district leaders set policy, adapt practice, and give staff and students clear rules for how AI actually gets used day to day.
What we help districts do
Three pieces every district needs.
AI is already in classrooms and back offices, invited or not. These three pieces give a district a defensible policy, a realistic plan for adapting practice, and clear day-to-day rules for staff and students.
AI Policy
Board-ready policy language that holds up to scrutiny — written for your district, not copied from a template.
- Acceptable use & academic integrity
- Student data privacy & vendor vetting
- Procurement standards for AI tools
Adaptation & Change Management
Policy on paper doesn't change what happens in a classroom or a district office. This is the plan that does.
- Staff professional development
- Pilot programs before full rollout
- A rollout timeline people can follow
System Use Guidelines
The practical, plain-language rules staff and students actually check when they're not sure what's allowed.
- An approved-tools list, kept current
- Classroom & staff use guidelines
- A clear path for open questions
How an engagement runs
From current state to standing guidance.
Most districts move through this in eight to twelve weeks, though policy and guidelines stay living documents after that.
Assess current use
Where AI is already showing up across classrooms, departments, and vendor contracts — sanctioned or not.
Draft policy
Board-ready language covering use, privacy, and procurement, built around what we found in step one.
Pilot & adapt
Test the policy against a real pilot group before it's binding district-wide.
Publish guidelines
Plain-language, day-to-day guidance for staff and students, not just board language.
Monitor & revise
AI tools change fast. We check in on a set cadence rather than leaving policy to go stale.
Powered by MantissaAI.com
The engine behind the guidance.
Pencarrow's AI Consultation Services run on MantissaAI.com
MantissaAI is the platform behind our policy drafting, use-pattern tracking, and guideline generation — so recommendations are grounded in how your district is actually using AI, not a generic template. Learn more at mantissaai.com.
Start here
Let's map where AI already stands in your district.
Tell us where you are — a blank page, a patchwork of unofficial use, or somewhere in between. Most first conversations run about 20 minutes.